Posted: Tuesday, March 7, 2017 10:57 PM
POSITON SUMMARY The Receptionist assists visitors and staff and screens and routes all phone calls, deliveries, and mail. Provides administrative support to the San Jacinto office by ensuring office is adequately stocked with supplies, including kitchen basics. Works closely with Executive Administrative Assistants to schedule events and meetings, set-up and break-down rooms, order supplies, and act as a resource to all customers. PRINCIPAL RESPONSIBILITIES Assists visitors to the San Jacinto office suite. Assists visitors and other staff in a timely, warm, and professional manner. Screens and routes phone calls and delivers accurate messages. Receives deliveries and coordinates pick-ups and mailings (SDH courier, external courier, Fed Ex, UPS, etc.). Receives sorts and opens incoming mail arranging in order of priority. Provides administrative support to the office. Orders office supplies as needed. Manages distribution lists and updates as needed. Coordinates scheduling including securing meeting locations, logistics (including food and technology as required), preparing meeting notices and invites, preparing agenda and meeting minutes (as needed). Maintains files in an orderly and accessible manner. Handles highly confidential information and materials with discretion. Provides back-up coverage for Executive Administrative Assistants, when needed. Maintains calendars, appointments and meetings; Updates as needed. Coordinates travel arrangements using Cliqbook database for air, hotel and car rental. Prepares expense reports using Concur data base. Reproduces and collates printed materials. Scans documents for e-mailing. Creates a variety of materials such as letters, memos, charts, contracts, policies and procedures, committee minutes, planning matrix, graphs, spreadsheets, and departmental information.
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• Location: Austin
• Post ID: 17261445 austin